Position Announcement:
Office Manager

ABOUT SYNERGOS

Synergos is a global non-profit organization dedicated to building trust and collective action to solve complex issues, including deeply rooted societal challenges such as social injustice, poverty, and climate change by advancing Bridging Leadership. For nearly 40 years, we have brought together diverse stakeholders in over 30 countries to shift systems, create lasting change, and demonstrate that collaboration, shared vision, and deeper understanding lead to more effective and sustainable solutions.

Today, our Country and Regional Programs identify and support solutions in areas as diverse as agricultural development in Nigeria, social entrepreneurship in the Middle East and North Africa, child safety in Bangladesh, and health systems in Brazil. Along with our Global Philanthropists Circle, Collaborative Communities, and Senior Fellows, we are harnessing the power of our growing global network to create a more just, peaceful, and regenerative world.

ABOUT THE OPPORTUNITY

The Office Manager plays a key role in ensuring the smooth and efficient operation of Synergos’ administrative functions. Supporting a dynamic and mission-driven team, this position is responsible for overseeing office systems, managing vendor relationships, and providing essential administrative support. The ideal candidate is highly organized, proactive, and thrives in a collaborative, purpose-driven environment.

As a core member of the Operations team, the Office Manager works closely with the Chief Operating Officer (COO) on organizational operations and reports directly to the Senior Manager of Human Resources. This role is instrumental in maintaining a productive, organized, and welcoming workplace that empowers staff to thrive and advance the mission of Synergos. If you're a generalist who enjoys wearing many hats, this is the role for you! To learn more about Synergos, please visit www.synergos.org.

KEY RESPONSIBILITIES

• Oversee day-to-day office operations, including supplies, equipment, and space management.
• Maintain office policies and procedures, ensuring compliance with organizational standards.
• Maintain organizational physical files and records on site and off site.
• Manage the COO’s calendar, including scheduling and prioritizing meetings, and events.
• Coordinate travel arrangements, including flights, accommodation, and ground transportation.
• Support the COO with expense reporting and reimbursement processes.
• Prepare and organize materials for meetings and presentations.
• Serve as the primary point of contact for building management and vendors.
• Coordinate maintenance and repairs with building and external vendors.
• Manage contracts and relationships with service providers (e.g., IT support, cleaning services, office supplies and other vendors as assigned).
• Assist with invoice processing, petty cash, and general office expense tracking.
• Monitor and manage office budget line items related to operations.
• Ensure compliance with health and safety regulations and operational standards.
• Maintain and organize SharePoint database for Operations.
• Liaise with IT support to ensure staff have functioning equipment and access to necessary systems.
• Support HR onboarding and offboarding processes for staff, including workspace setup and related tasks.

REQUIREMENTS

• Bachelor’s degree or equivalent (preferred but not required)
• 2–3 years of experience in office management, preferably in a nonprofit or mission-driven organization.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks and stakeholders effectively
• Strong ability to collaborate, partner, and work with various stakeholders from varied backgrounds
• Comfort working in a global organization with remote team members
• Excellent written and verbal communication, interpersonal skills, responsive communication, quick to act, deadline-oriented, and entrepreneurial
• Ability to learn and use Microsoft Office Suite and cloud-based tools (such as Teams, SharePoint, Zoom)
• The highest standards of ethics, integrity, and values consistent with those of Synergos

COMPENSATION & BENEFITS

Salary Range: $55,000-$65,000 annually, commensurate with experience and qualifications.

Benefits Include:

• Hybrid work flexibility (in-office and remote)
• Generous paid time off, including vacation, sick leave, and holidays
• Health, dental, and vision insurance
• 403(B) retirement plans with employer contribution
• Professional development opportunities (e.g., LinkedIn Learning membership)
• Wellness support (e.g., Headspace membership)
• Occasional domestic and international travel possible but not guaranteed

We welcome candidates who share Synergos’ mission and who reflect our values of equity, collaboration, compassion, responsibility and integrity.

Synergos is proud to be an equal opportunity employer committed to building a diverse and inclusive workplace. We encourage individuals of all backgrounds to apply. We do not discriminate based on race, color, gender identity or expression, sexual orientation, religion, national origin, age, disability, veteran status, or any other protected characteristic. We also provide reasonable accommodations in accordance with the Americans with Disabilities Act and applicable laws.

We’re driven by purpose.  We’re a value-driven organization focused on improving lives around the world. Join us!

To Apply

Please submit your resume and a brief cover letter outlining your interest in the role and relevant experience via this link.