Establishing Grants Administration Procedures
By A. Scott DuPree and David Winder with Cristina Parnetti, Chandni Prasad and Shari Turitz | August 2000 | View Full Text | Email Link

Abstract

This is a chapter from the Foundation Building Sourcebook: A Practitioners Guide Based on Experience in Africa, Asia and Latin America.

This chapter explores how to review grant proposals and administer, monitor and evaluate grants. It examines the importance of ensuring fairness, transparency and efficiency.

Examples
- A Full Grantmaking Cycle: Equal Opportunity Foundation (South Africa)
- Recommendations to the Board, Letters of Acceptance and Rejection: Children and Youth Foundation of the Philippines
- Guidelines for Grantee Reporting: VITAE (Brazil)
- A Standardized Project Monitoring and Evaluation System: Foundation for the Philippine Environment

Summary Points
- Clearly written grant administration procedures help ensure a smooth-running grant program.
- The grant selection process should provide the decision-makers (CEO and/or Board) with sufficient information on which to make a decision.
- Grant evaluation should involve staff of the grantee/partner organization and contain recommendations for strengthening the organization and/or program.
- There are no easy answers to the challenge of grant evaluation.

Funding for the Sourcebook was provided by the Charles Stewart Mott Foundation, with additional support from Aga Khan Foundation Canada, the Asia Pacific Philanthropy Consortium, Avina, Inc., the Ford Foundation and the Open Society Institute.

View Full Text

See More In:

Foundation-Building & Philanthropic Practices | Grantmaking | Monitoring & Evaluation | Foundation-Building & Philanthropy Tools & Sample Documents | Foundation & Philanthropy Case Studies | Africa (Sub-Saharan) | South Africa | Americas | Brazil | The Philippines | Southeast Asia